Inviting Teachers to use GroupEd

Before invitations are sent, we recommend informing your staff that they will be receiving an email inviting them to use GroupEd. This will ensure that no invitation emails are deleted or ignored as spam.

To action the invites you will need to do the following:

1. Navigate to the left-hand side and select the 'Admin' header. 

2. You should then see the first option as 'Students & Staff', click into this.

This will take you straight into the messaging screen - if you click on the option to 'Invite People' in the top right-hand corner, it will pre-populate an invitation email and subject (you can edit this if you would like to).

3. You will now need to choose who you'd like to send this email to and invite to GroupEd. You can choose from Students, Groups and Staff. In this case we're inviting staff - if you select the 'Staff' option, it will list all the available staff you can invite (the available staff are synced from your MIS via Wonde).

4. You can now either choose All Staff by checking the 'All' box or individually search for the staff you'd like to invite. Once they have been selected you will see a little blue box, with a white tick appear on the right-hand side of the staff names that are selected. 

5. Once you have chosen who you'd like to invite you will see the Recipients text on the left hand side of the screen go from Recipients (0) to a dark blue colour with the number of recipients in the brackets.

6. Under Recipients you will see a drop down box - here you need to select - 'Send to all Contacts with Main Priority'. Once this has been selected, you will be able to view which staff members have been selected, if you scroll down.

7. The final step is to click on the 'Invite Users' button at the bottom of the screen and the invitations for GroupEd will go to the registered email address, associated with that member of staff (this is synced over from your MIS). 

The invitations have now been sent.

What should the recipient expect? 

1. The recipient will receive two emails:

First Email: this will inform your staff they have been invited to use GroupEd and to keep an eye out for a secondary email with their temporary sign in credentials.

Second Email: this should be received straight after the first email, this will contain their temporary password (this invite is valid for 7 days). 

2. We have made this as easy as possible from here - the staff need to click on the School Login section of their email and it will take you straight to our website for sign in (it will autofill their temporary password).

3.  They can now click to sign in. It will then take them to a page to reset their temporary password (the password requirements are listed).

4. Once they have created their new password, they will have access to your new GroupEd system.

Good Luck!