Viewing who has paid for the activity

Created by Lindsay Hodges, Modified on Thu, 26 Oct, 2023 at 2:29 PM by Liz Thomas

Once you have logged into GroupEd, click on the Activities section on the left-hand side of the screen. (If you have trouble logging in, please refer this FAQ)

Select the Published option.

Here you have all your published activities and concerts, click on the activity you would like to view.

If you have multiple ongoing and need to filter these down by type, you can do this by clicking the individual headings under the search box – All, Concerts, Trips and Misc

There are several ways that you can view how much and who has paid for the activity:

1. By viewing the activity on the main activities page, you will be able to see the total cost and how much had been paid so far e.g., £606.00/£5,808.00, this shows that out of the £5808.00 expected, the parents have currently paid £606.00.
This figure will change with each new payment received.

Note: you may not receive the full amount if parents decide that their children will not be participating in the activity.

2. By clicking into the activity and selecting Student’s overview, this screen will allow you to see who has paid.
A lump sum payment: If the parents have paid then the payment bar next to the pupil’s name will show 1/1 and will be fully green with a tick to confirm that all payments have been processed.
If no payment has been made, the bar will be grey with 0/1 and with a red warning sign next to it.

Instalments: Any payments made will show as a green marker on the payment bar.
If the parent has missed an instalment, the payment bar will be highlighted in red along with a warning marker next to the missed instalments.

You can view the individual instalments by clicking on the payment progress bar, this will open a small window and display the due dates and confirmation of any payments made.

Example: Parent has 10 instalments to pay, paid the first 3 on time, missed the 4th but has paid the 5th and 6th the bar will show 3 green markers, 1 red marker, 2 green markers and then 4 grey markers as these are yet to be paid.

Cash Payments

If for any reason you have accepted cash as a form of payment this can be noted against the pupil by clicking on the payment progress bar and clicking the Pay as Cash button.

You will need to arrange for the funds to be deposited into your school account, GroupEd will not arrange this.