Viewing who has Paid for the Activity

Created by Lindsay Hodges, Modified on Tue, 6 Jan at 1:31 PM by Keira Skelton

1. To view an activity, you will need to navigate to the 'Activities' section on the left-hand side.

2. If you wish to find out any information associated to an activity, you will now need to filter to locate the activity in question. If you select the 'Published' category, it will list all the previously published activities which are still active.

If you have numerous published activities, you may need to filter by the search bar/date of the activity.

3. Once you have located the activity, you should see an overview of the payment information as shown below:

The above indicates the name of the activity, the date and time relating to it and also basic payment information.

This activity has been made available to 225 pupils which puts the cost here for this activity at a total of £22,500.00. From this screenshot we can see that so far £0 has been paid towards this activity meaning no parent has made a payment yet (£0.00 / £22,500.00). The £0.00 will update once a parent/carer makes a payment.

You may not receive the full amount if parents decide that their children will not be participating in the activity.

To find out more information about this activity, click into it and read on for further guidance.

4. Once you have clicked into the activity, you will be greeted with the 'General Details' section which provides an overview of the activity, including the payment schedule which has been set up for parents/carers.

To find out who exactly has paid for the activity, you'll need to navigate to the 'Students' Overview' section:

5. You will now be able to view who has paid for the activity.

Here it will list all the pupils that have been invited to the activity. You will be able to view which parents/carers have consented to the activity along with who have declined consent.

The consent status can be changed here manually.

6. To check who has paid for the activity, you can take a look at the installments bar on the left-hand side of the pupil name.

Here it will show:

Green - Paid.

Amber - Pending (possible upcoming payment).

Red - Unpaid (possible missed payment).

The warning marker will also indicate a missed payment.

The above example shows that there's a payment plan consisting of 3 installments. There is a missed payment and 2 pending.

NOTE: If no payment has been made and the 1st payment isn't due, the bar will be grey with 0/1 and with a red warning sign next to it.

To view the individual installments, click on the installment bar and it will automatically open a small window which will display the due dates and any confirmations of payments made.

Refunds / Cash Payments

To view this information, you will need to click onto the installment/payment bar and it will automatically open a small window.

As you can see there are two options, either to refund or to mark a payment as received in cash.

For Cash Payments - you will need to ensure that the payment has been marked as cash or the data will not update.

You will then need to arrange for the funds to be deposited into your school account, GroupEd will not arrange this.