How to add an attachment to a Message

Once you are logged into GroupEd, you will see the blue panel on the left.

Click onto Messages.

You will be taken to the Messages tab - this will show a School message history along the left hand side of the main screen.  If you click on a message you will see it in full on the right hand side of the screen.

The message history will also show you in a small grey box how many people that particular was sent to.

You will also see a tab for Activity Messages and Survey Messages - these are talked about in later guides.

You will see a blue button in the top right hand corner of the screen called 'New message'.

Click on this button and you will be taken to a screen that shows a list of contacts on the right and a space to write your message on the left.

Firstly you will need to add a Message title- without this the message will not send.

You can then use rich text in the message block - using the standard Bold, italic and underline that you see in Microsoft.  

You can now add an attachment to your email - underneath the message block you will see a grey button with called '+ attachment'.

When you click this button you will see a pop up with your files in.  You can now choose which file you wish to attach to your email.  You can attach PNGs, PDFs and Word Documents, all up to 6mb.

You can now add the Recipients to your email - currently you can see that there are Recipients (0) that will receive the message.  On the right hand side of the screen you can see 3 tabs, labelled Students, Groups and Staff.  From this contact list you can choose who you wish to send the message too and how.

To send a message to the whole school you have two options:

a. Go into the Students tab, and click the All box in the top right hand corner.

b. Go in to Groups tab, and click on the box next to All Years.

To send messages to individuals you can search for the Student names in the Students Tab, and check the box next to them.

To send messages to a class or a year group you can use the Groups Tab.

Once you have chosen who you wish to send the message to you will see the word 'Recipients' change colour and the number of people it is being sent to will appear next to it.  

You will also see the number of Students it is going to underneath.  By clicking on the pencil next icon on the grey row you will be able to edit which Students receive this message.

The final thing to do is to click the blue 'Send message' button now highlighted on the screen.

If this button is greyed out then it means you have not completed the mandatory fields - for example adding recipients, adding a message and having a message title.