Creating a Misc Activity

Created by Lindsay Hodges, Modified on Tue, 6 Jan at 10:18 AM by Keira Skelton

The purpose of the Misc activity is for any other type of activity that may be taking place at your school. The function allows for payments to be received so this could be used for a Charity event to raise money or even secure payments for school snacks.

Setting up the Activity

1. To start setting up the activity you’ll first need to navigate to the ‘Activities’ section on the left-hand side as shown below:

2. Upon opening the 'Activities' section, you'll be presented with the main Activities page where you can view all Published, Draft, Cancelled and Past Activities. You will also be able to search for activities using the date range.

To create the Misc Activity: you will need to select the option to 'Create Activity' in the top right-hand corner.

3. Once you have selected to create an activity you will be required to complete 4 separate steps before you can publish the activity.

Based on the type of activity you're creating, you'll need to select the appropriate type of activity: in this case you can select the 'Misc' option.

4. After selecting the 'Misc' option, you'll be required to fill in the details underneath: Activity Title and Description. Without this information, you will not be able to proceed to the next step of creating this activity.

Guidance on how to fill in this information:

a. Activity Title: The type of Activity.

b. Description: A full description of the activity (you will be able to add external links and images).

5. Once you have completed both fields, you will need to click the 'Next Step' button in the top right-hand corner.

6. On this page, the dates and times that relate to the activity will need to be inputted.

If the activity takes place over more than one day, make sure to select the 'Multiple Days' option on the right-hand side which will allow you to input the start date and end date as well as the times associated.

7. When all details have been inputted, click the 'Next Step' button in the top right-hand corner.

8. This next section involves payments.

Should the activity not require a payment, you can leave this as £0.

If the activity involves a payment, you will be required to insert here a 'Cost per Student', this will then automatically populate the box below:

If you want to take a Full Payment for the cost of the activity you can input the data against Payment 1, as shown above. Alternatively, if you wish to allow installments, you can click on 'Add New Payment Schedule', this will auto-populate a second payment box. You will need to calculate the cost between each installment to ensure the installments add

up to the total cost per student.

You can add as many payment schedules as you wish, keep adding until you reach the total cost per student.

9. The next step will be where students need to be added to the activity.

If you navigate to the 'Groups' section on the right-hand side, you can then tick the boxes associated to the year and tutor groups/classes. If there are then any students you wish not to select you can navigate to the students section and de-tick the boxes. Once a group is selected the box will turn blue with a white tick in the center.

If the whole school is to be invited, the box next to the amount of students can be 'ticked'.

If you only need to invite individual students, click on the students section and select the pupils you would like to invite. You can do this by manually scrolling through the list or by typing their name into the search box and selecting.

10. When all students have been selected, adjustments can be made by selecting the 'X' next to each student/class.

11. Once pupils have been assigned, you can move onto the final page, where you will be prompted to review all the information that has been inputted against the club.

Carefully read through this page and make any amendments before you continue.

If you need to make any changes, click on the 'Draft' button on the top right-hand side and select 'Edit Activity'.

Only School Admins will be able to 'Publish' the activity. If you wish to Publish the activity, read on:

Publishing the Activity

To publish your activity, click on the button 'Publish' in the top right-hand corner.

This will send a notification to all invited pupil’s parents/carers who are the main and secondary that a new activity’s available to view.

NOTE:

1.You can always save the activity as a draft and come back to complete later.

2. To view any activities that you have in drafts, click on the 'Activities' section on the left-hand side and select the 'Drafts' section - you can then click on the required trip/activity to reopen and update.

Please remember that you need to publish when complete.

If you require any further assistance, please contact us by completing this  form.